[0:00] [Music] [0:58] **Mayor Luke Hellier**: December 4th City council meeting if you join me for a moment of silence in the Pledge of Allegiance. [1:20] **Mayor Luke Hellier**: [Music] States justice for all all right Ann Orlofsky, roll call please. [1:26] **City Clerk Ann Orlofsky**: Michelle Volk? **Councilmember Michelle Volk**: Here. **City Clerk Ann Orlofsky**: Luke Hellier? **Mayor Luke Hellier**: Here. **City Clerk Ann Orlofsky**: John Bermel? **Councilmember John Bermel**: Here. **City Clerk Ann Orlofsky**: Dan Wolter? **Councilmember Dan Wolter**: [Present] **City Clerk Ann Orlofsky**: Joshua Lee? **Councilmember Joshua Lee**: Here. [1:38] **Mayor Luke Hellier**: Okay moving on to item number three citizens comments this an opportunity for uh folks in this community to share thoughts and concerns up to three minutes items not on the agenda so if you're here for that you can raise all right moving on to item number four additional agenda information Mr. Miller. [2:05] **City Administrator Justin Miller**: Mayor the only item tonight item 9A is on a new business uh this is put there by mistake this is typically a consent item and so um if it's all right with the council we would um ask that you do a revised agenda with items 6A through letter M as in mother uh for the approval of the consent agenda. [2:23] **Mayor Luke Hellier**: Okay do we need to make a motion for that oh okay. [2:26] **Councilmember Dan Wolter**: I'd like to make a motion uh that we move item 9A into the consent agenda as item M. [2:34] **Mayor Luke Hellier**: Okay is there a second? [2:36] **Councilmember Joshua Lee**: Second. [2:37] **Mayor Luke Hellier**: Okay any discussion about adjusting the agenda all those in favor say I. [2:43] **Councilmembers**: I, I, I. [2:44] **Mayor Luke Hellier**: Opposed? [None] it prevails move that up uh all right moving on to item five fire department presentation of the badge and I'll turn it over to our chief Mike Meyer. [2:52] **Fire Chief Mike Meyer**: Good evening good evening mayor council members tonight we're going to be recognizing the class of 2021 rookie group on the successful completion of their two-year probationary period with the Lakeville fire department and I ask them to join me up front and I will name off their names as they come forward so if I can have the rookie class of 21 and your family members that'll pinion your badge please come forward we have Ben Fleer Ashley hiler art whis station two is Caitlyn Richard from station three is Blake Rondo Joe Toms and then station four is Megan Conrads and Anthony Tyson and as a filter forward here just uh so their successful completion of probation involves two years of uh service with the fire department most of that time is spent in their initial training so they uh get their certification as EMR medical training their fire one Fire 2 state certification and their Hazmat operations and then we do some internal training as far as driver's training water rescue training uh other things that pertain to strictly the fire department uh in total that equates to about 450 hours of training that they complete in that 2-year window uh to to get to this point so their actual two-year Mark was in August but we wait until December to get everything aligned and then give them an opportunity to get family here to pin their badges so with that I'm going to administer oath of office and then their family member will pin their badge after we complete the oath so the test final test for you um raise your right hand. [4:34] **Fire Chief Mike Meyer**: I state your name... **Fire Recruits**: [Repeating names] **Fire Chief Mike Meyer**: ...you solemnly swear support the Constitution of the United States... **Fire Recruits**: [Repeating] **Fire Chief Mike Meyer**: ...and Faithfully discharge the duties of firefighter... **Fire Recruits**: [Repeating] **Fire Chief Mike Meyer**: ...of the city of Lakeville... **Fire Recruits**: [Repeating] **Fire Chief Mike Meyer**: ...in the county of Dakota... **Fire Recruits**: [Repeating] **Fire Chief Mike Meyer**: ...and state of Minnesota to the best of my judgment and ability so help me God. **Fire Recruits**: [Repeating] [5:20] **Fire Chief Mike Meyer**: Congratulations family you can pin your firefighters badge on truly the final [Laughter] test. [5:49] **Fire Chief Mike Meyer**: Nicely done congratulations and Council would like to shake your hand so if we could. [6:26] **Fire Chief Mike Meyer**: I would ask them if they want a sock but I know the answer to that right now. [6:30] **Mayor Luke Hellier**: Council any comments? John. [6:34] **Councilmember John Bermel**: Yeah I would just want to say congratulations um listening to what you've been through to get to this point uh it's impressive it shows commitment to your community and I really want the community to understand when with our fire department that this is a deep sense of commitment uh these people pour into their entire life 247 to serve the community so uh thank you so much for your commitment to our community and congratulations again. [6:52] **Councilmember Michelle Volk**: Well the nice thing about this evening is that we get to see your families and I want to extend a thank you to the families who will be supporting the firefighters through this career uh what an impressive class you're joining an impressive group of people here and I know it's not uh it's not just about firefighting it's about engagement with the Community Education uh and you're you're all the things so thank you so much for your dedication and and welcome congrats. [7:19] **Mayor Luke Hellier**: Well just on behalf of of the community want to thank you again as Joshua and John mentioned to both you and your families and um we look forward to working with you over the coming year so again thank you for willing to step up and serve our city we'll take a brief break so you guys can go out and take photos with family um so don't feel like you need to be quiet or stay Thank you for allowing us evening you Chief thanks guys to see everybody. [8:36] **Mayor Luke Hellier**: All right we'll now move on to uh item six our consent agenda any items you wanted to highlight Mr. Miller? [8:44] **City Administrator Justin Miller**: Thank you mayor and Council just two items of note item 6E is a consultant contract for design of a Crystal Lake sanitary sewer lift station I'll bring this up because it was discussed last week or last meeting uh during the Sundance discussion and then item 6K is a resolution approving charitable Gambling License for Lakeville Hockey Association and this is an um an affiliation with their hockey day in Lakeville uh that's coming up exciting okay and then I should also mayor um I should recognize items the new item 6m it's a resolution accepting donations to the Lakeville Police Department and the fire department and those are coming from the Lakeville Public Safety foundation and we're very thankful for those donations. [9:24] **Mayor Luke Hellier**: Fantastic thank you to them okay uh is there a motion to approve the consent agenda? [9:28] **Councilmember John Bermel**: So moved. [9:29] **Mayor Luke Hellier**: And is there a second? [9:30] **Councilmember Joshua Lee**: Second. [9:31] **Mayor Luke Hellier**: Any discussion about the consent agenda okay because these are routine matters we'll have a Voice vote all those in favor say I. [9:38] **Councilmembers**: I, I, I. [9:40] **Mayor Luke Hellier**: Opposed? [None] consent agenda passes we'll now move on to 7a our public hearing on the adoption of a fee schedule by ordinance and our finance director Miss Stahl is going to present. [9:54] **Finance Director Julie Stahl**: Good evening thank you mayor members of the council uh state law does require that the establishment of modification of our fees that process land use applications must be established by ordinance after a public hearing is conducted the fee schedule is reviewed annually and to ensure that rate structures accurately reflect cost of services provided the proposed 2024 budget anticipated adjustments of certain fees the proposed changes are consistent with the discussions discussed at the work session that we had on October 23rd with the Council so some items of note uh which are basically new fees in the 2024 fee schedule engineering has um an as-built update fee this is for both the developer and City installed public improvements um right now the developer agreements have a 0.5% security built into the contracts this fee would be for actual costs that exceed the security uh in general government we have a $3 online permit application fee this will become effective when we implement the new ERP system which is scheduled to be in uh the fall of 2024 and then we're also this the Dakota County has a special assessment maintenance fee of $6 per assessment the city used to absorb that fee we're going to pass that along into the properties that are assessed Parks and Recreation uh with the antlers Park the new Pavilion and additional shelters and the Ed Mako ELC space we needed to um have more detail rental fee structures for those items we also um added in Planning and Zoning an annexation application fee um that is added to recover the cost of Staff time spent utility rates the water and sewer rates are set to be increased 3% and there's no rate increases for the street light or the environmental resource fees and then all fees associated with City staff time have been adjusted for the cost of living adjustments that we have in the budget so after the public hearing approval of the ordinance will result in the approval of the changes for permits planning and Engineering fees connection charges and other development fees approval of the summary publication of the ordinance does require 4/5 approval approval of the resolution will result in the revisions to an approval of the schedule of fees with the effective date of January 1st 2024 with that I'll open up or ask for the public hearing to be opened. [12:29] **Mayor Luke Hellier**: Any questions or comments from the council? Okay this is the public hearing so if anybody here has comments related to the fee schedule join us up have anybody online um yeah Joshua. [12:43] **Councilmember Joshua Lee**: Move to close the public hearing. [12:45] **Mayor Luke Hellier**: Okay is there a second? [12:47] **Councilmember Dan Wolter**: Second. [12:48] **Mayor Luke Hellier**: All in favor of closing the public hearing say I. [12:51] **Councilmembers**: I, I, I. [12:53] **Mayor Luke Hellier**: Opposed? [None] okay public hearing is now closed any other else to highlight okay if not I will take a motion. [13:08] **Councilmember Michelle Volk**: I move to approve the ordinance adopting fees and summary publication of the ordinance and I move to approve the resolution adopting a fee schedule. [13:14] **Mayor Luke Hellier**: Uh is there a second? [13:15] **Councilmember Joshua Lee**: Second. [13:17] **Mayor Luke Hellier**: Okay second and any further discussion about the motion? If not I'll take the roll call. [13:22] **City Clerk Ann Orlofsky**: Volk? **Councilmember Michelle Volk**: I. **City Clerk Ann Orlofsky**: Hellier? **Mayor Luke Hellier**: Aye. **City Clerk Ann Orlofsky**: Bermel? **Councilmember John Bermel**: Aye. **City Clerk Ann Orlofsky**: Wolter? **Councilmember Dan Wolter**: Aye. **City Clerk Ann Orlofsky**: Lee? **Councilmember Joshua Lee**: Aye. [13:28] **Mayor Luke Hellier**: Very good adopted fee schedule move on to Item B public budget meeting Our Truth and Taxation for the 2024 property tax levy and 24 budget and Miss Stahl will present on that as well. [13:40] **Finance Director Julie Stahl**: Thank you again mayor and Council uh first off I want to extend a thank you to all the department directors the supervisors and the staff administrator Miller and the finance staff for the time and effort that they put into preparing this budget is a lot of hours um and thank you also to the city council for your time in reviewing and discussing and providing your thoughtful feedback with it um we start the process in May and it's hard to believe that it takes that long but it does we're going through a lot of detail um culminates through all throughout the summer we're working with staff going through their budget needs and meeting the needs of our growing Community uh August we have our first work session with the council September we adopt the preliminary Levy and then have more work sessions with Council to determine can we can we cut any place can we what do we need to do to make this the best budget ever um so that then brings us and that is actually that September Levy is what is the numbers that are produced with the tax property statements that are mailed out to um homeowners and and businesses so with that we are tonight then presenting the truth and Taxation meeting and then from here we will be adopting these hopefully so um with our 2024 budget or tax levies excuse me we are asking for a levy of $43,596,000 and that is for uh several funds this is a 9.62% increase from the 2023 Levy it's a little bit less than what we had at the preliminary Levy our preliminary Levy in September was a 10.84% so we brought it we're able to bring it down a bit and this is a $3.8 million increase from 2023 Levy this does provide the funding for operations Capital maintenance and Debt Service breaking down the tax levy uh for our general fund we have 29,519,600 our pavement management fund will get 1.8 million our Park Improvement fund 350,000 our Trail Improvement fund 400,000 uh our main Debt Service funds 9.7 million roughly and then The Debt Service that's associated with the park referendum bonds that were passed the referendum that passed in November of 2021 this year's Levy is 1,781,000 so that brings our total to the $43,597,000. [16:15] **Mayor Luke Hellier**: Sorry to interrupt you for a minute do you know off the top of your head what the percentage of the levy at the debt that's specifically for parks and then the overall debt? [16:21] **Finance Director Julie Stahl**: It's 2.11% of the 9.62% increase. [16:25] **Mayor Luke Hellier**: Got it. [16:26] **Finance Director Julie Stahl**: Um we are also so uh just making sure no noting that we're using general fund reserves and some Public Safety one-time Aid money that we're going to get here at the end of December to mitigate these tax pressures that we're having um with the vehicle and Equipment items um we're using some of that money to with the public safety money to help that fund along as well so the 2024 tax levy we have seen as you know Community um grow and new construction Alone um 394 million for this most recent year or 3.5% this generates roughly 1.1 million or 1.2 million in property taxes you're looking at the market value of the new construction you can see what it's done over these last 12 14 15 years um it's really showing the growth of the community and so even with last year we were at 392 million just the new construction market value and now we're at the 394 and just to note that uh the new construction in the graph you see 291,000 for new construction market value was 2022 and in 2021 that was uh 221 million so nice growth as Lakeville continues to uh get bigger uh when we look at the breakdown of the new construction Market values you can see how the personal the mostly it's residential that seen a large amount of growth from 2013 to 2024 there's been a little bit of shift um with the industrial uh to 2023 was the largest uh growth in that area we've dipped a little bit in 2024's Market values for that new construction as we've seen development just slow down a bit and looking at our tax capacity rates with the growth the highest the city of Lakeville has had was back in 2013 at um 41% we are with our growth and of the tax base absorbing um these the Debt the levy dollars that we're levying so um last year we had the all-time low of 0.2967 tax rate and then we're up just a tad bit with a 0.30187% so it is a 1.7% tax rate increase and looking at what that impact means for the homeowners the median valued home which in Lakeville right now is $446,500 it's an $82 annual increase on the city portion of their taxes for a $1 million commercial property um that sees the 11% valuation increase for that particular property it would be a $762 annual increase for the city's portion breaking down the general fund revenues by Source you can see the property taxes are our largest revenue source at 72% uh so roughly 30 million in property taxes that includes also um manufactured homes taxes it's not just the levy there's um delinquent taxes in there there's fiscal disparities all this make up that total and then breaking down the other Revenue sources that uh help balance the budget we have license and permits are 8% or 3.2 million in our governmental money is 1.6 million 4% charges for services is 8% at 3 million court fines investment income and some other miscellaneous revenues are roughly 600,000 or 1% got transfers in from other funds of roughly 1.3 million or 3% and the use of general fund reserves of 1.5 million or 4% and breaking down that use of the general fund reserves we are um proposing to transfer 215,000 to our technology fund um we've also got several one-time expenditures hitting this year 420,000 for our finance at HR and community development ERP software implementation it's a big ticket item and it's going to be a time a commitment as well that that staff has been working on and will continue to work on that um the elections this is a way to using fund balance to even out the the fact that elections costs hit every other year so um we are also doing the market study uh through HR that was a carry forward from 2023 budget um we have our actually and this is a recognizing that the development revenues have um leveled off and not as robust as they were that's recognizing a $530,000 reduction in revenues that were um planning to use the fund balance to help this blip in the revenue that Revenue Source um we have onetime capital outlays of 72,000 and then also roughly 190,000 additional um use of reserves to help moderate the tax levy increase looking at our general fund ratio um this is our Reserve serve balance the policy is to have between 40 and 50% this shows where our general fund of 40 to 50% of the next year's um expenditures so as we continue to grow um there's larger dollar amounts that we're getting to meet with that 40 to 50% um and this chart is showing across the years where that fund balance has been there's been um last year we were uh above the target range again and and we're able to transfer out some of those funds to help offset and keep down the levy in those in some other Capital Improvement funds um we're projected to be at the end of 2023 just above the fund ratio is we'll be at 52% and that's where we're um offering up to off use the 1.5 million will still be within our projected um or our policy range so we're projecting to be at 47% at the end of 2024 and breaking down the general fund expenses by function so our total expenditures roughly 41 million uh Public Safety is the largest portion of that at 46% so 19 million breaking that down further into police they're at 15.6 million and fire is at 3.5 million then going uh clockwise around the chart pie chart the public works is 17% of our budget at 6.9 million General government is at 9 million roughly uh 22% Parks and Recreation 5.8 million at 14% And then we've got transfers out and contingency at making up that last 1% we are proposing in the budget uh new positions so we are proposing six new full-time firefighters as the city moves toward the full-time model um and have a blended model of uh Duty Crew in full-time getting away from the the paid on call and we have uh four police officers that are being added we're adding one streets maintenance one and a streets maintenance two person uh staff and then in the utility funds adding a maintenance one as well so other funds and I've noted before also the software ERP implementation that's it's a large uh dollar amount going out in 2024 we did build in the 3% cost of living increases for the non-union and then um we've also got the Union's wage contract changes which have just been uh negotiated so that is built in looking at the utility funds uh what's included in there we've got the 2024 Street reconstruction project uh some ongoing major maintenance a full year of our new four tier water structure no new debt in utilities that's wonderful news um and then adding that one utility maintenance one position for for the liquor fund uh very healthy it's doing great Keokuk is in its third full year uh we are budgeting more uh sales increases again for 2024 the liquor fund does include the debt for the Keokuk and Galaxy Keokuk is roughly 350,000 a year and then Galaxy's uh debt is 288,000 a year and the liquor fund because of how well it does is able to transfer out and help support our other City functions transferring out 1.58 million making up that 1.58 million for 2024 uh the liquor fund is doing a transfer out to The Debt Service fund for the police station bonds of 400,000 those bonds are set to end in 2032 The Debt Service fund as I mentioned for the Keokuk of 350,000 it's also going to transfer out um equipment replacement money of 500,000 to the equipment fund uh support to the general fund for administration technology things that the liquor fund enjoys the benefit of using those costs of 239,000 and then uh transferring out roughly 60,000 to the technology fund and then also the fireworks $30,000 donation for the Pan-O-Prog so there's several factors that impact um everyone's property taxes there's changes um to the city's tax levy there's changes with the counties and with the school districts and then those other Special Districts that you see at the bottom of your property tax statements uh the changes to your market value when you're looking at the property statement uh the value is as of January 2nd of 2023 what that's based on is the sales period from October 2021 to September 2022 and if you remember how low interest rates were um sales were going gangbusters um so what we're looking at the medium valued home is going up 4.18% so the factors that are um impacting our property taxes here in Lakeville the market value changes to the market value for the city so overall there's a 4.9% valuation increase for our whole tax base 3.5% new construction as mentioned before coming to an 8.3% total and there's always legislative changes to different things some you know last year there were some there's changes coming up in 2024 all those affect how these uh property taxes will be um spread out so with that I'll ask or put up for any questions. [27:46] **Mayor Luke Hellier**: Okay any questions? Okay uh if not this is a public hearing so I'll turn off if anybody has any comments about the budget you can come on up and share your thoughts. Okay seeing none I will take a motion to close the public hearing. [27:59] **Councilmember Dan Wolter**: I move to close the public hearing. [28:01] **Mayor Luke Hellier**: All right is there a second? [28:02] **Councilmember John Bermel**: Second. [28:03] **Mayor Luke Hellier**: Right uh all those in favor of closing the public hearing say I. [28:06] **Councilmembers**: I, I, I. [28:08] **Mayor Luke Hellier**: Opposed? [None] okay it's closed any other comments about questions? Joshua. [28:13] **Councilmember Joshua Lee**: Um no questions I mean whenever we get to this point in the season it's it's at times strange not to have questions because there's so much that's being presented um but we've also had several iterations presented over time so I just wanted to acknowledge and reiterate your uh my thanks to you and the team for coming back uh being able to uh bring that uh levy down a bit from the initial preliminary budget um it's it's always helpful um particularly when folks are always concerned about the increases in in the cost of living in general so um I think that the whole staff team has done a really good job of being good stewards of the funds that we needing to operate the city so thank you. [28:54] **Finance Director Julie Stahl**: Thank you. [28:55] **Mayor Luke Hellier**: Other comments? I'll just echo some of Councilmember Lee's comments in particular thanks to you and your budget heads to put us together and for Mr. Miller's guidance and I think uh you know this budget is responsible I think it's efficient I think one thing to note if you look at some of our neighboring cities if you take out the voter approved Parks referendum we're basically in line with neighboring communities so it just shows how difficult the broader economy is on the cost of just doing business and so this is the the world we're in at the moment so again thank you for that and I will take a motion to approve the budget. [29:34] **Finance Director Julie Stahl**: And there excuse me mayor there are actually four resolutions that we need um approval on so if we could. [29:43] **Mayor Luke Hellier**: Okay I see each one uh the tax levy the budget there's an authorization to purchase dispose of vehicles and then authorization to order police and fire oh is yeah we have we just have just oh the purchase and disposal are one. [30:05] **Finance Director Julie Stahl**: Right. [30:06] **Mayor Luke Hellier**: One right does not have this the last one on there of the authorization to order police and fire. [30:11] **City Administrator Justin Miller**: Our package it says authorizing the 24 purchase and disposal of vehicles and equipment. [30:16] **Mayor Luke Hellier**: Okay does it need to be separate? [30:18] **City Administrator Justin Miller**: We'll get that other one on the December 18th meeting. [30:22] **Mayor Luke Hellier**: Okay all right good to know is okay let me see um got it yes right yes okay okay okay we're all the same thing okay all right. [30:38] **Councilmember Joshua Lee**: Move to approve three resolutions: one adopting the 2024 property tax levy, two adopting the 2024 budget, and three authorizing the 2024 purchase and disposal of vehicles and equipment. [31:02] **Mayor Luke Hellier**: Is there a second? [31:03] **Councilmember Michelle Volk**: Second. [31:04] **Mayor Luke Hellier**: Any further discussion about the motion in the budget? Seeing none roll call please. [31:11] **City Clerk Ann Orlofsky**: Hellier? **Mayor Luke Hellier**: Aye. **City Clerk Ann Orlofsky**: Bermel? **Councilmember John Bermel**: Aye. **City Clerk Ann Orlofsky**: Wolter? **Councilmember Dan Wolter**: Aye. **City Clerk Ann Orlofsky**: Lee? **Councilmember Joshua Lee**: Aye. **City Clerk Ann Orlofsky**: Volk? **Councilmember Michelle Volk**: Aye. [31:22] **Mayor Luke Hellier**: Very good we'll now move on to uh item C public hearing for Ipava Avenue and Indiana Avenue improvements and we'll turn over Mr. Johnson our engineer. [31:36] **City Engineer Zach Johnson**: Right good morning mayor council members uh tonight uh there's a public hearing for a proposed 2024 improvement uh this is an annual project uh that we do each year but uh I'll give you an update on this year's so this year's project uh that we're here today is is the first of two public hearings this is the improvement hearing um this is for Ipava Avenue between 185th Street in Indiana Avenue and then also oops and then also Indiana Avenue between Ipava and Dodd uh this is part of our pavement management program if you remember we have two components the first is kind of pavement management and and maintenance in which we do our crack sealing and some of those routine maintenances those are try to preserve our existing infrastructure assets the second component of that is a rehabilitation program and that's for the collector roads and the local roads where the roadway gets to a point where the cost benefit of the routine maintenance is exceeded and or if we've reached the end the useful life of those uh roadway assets so in tonight's particular case we'll see we have a little bit of both uh looking at our oci Ipava Avenue is at about a 43 uh that's uh identifying that need to be reconstructed Indiana is at a 62 and that's demonstrated a need to just kind of have that life extended a brief project background on August 21st the city council authorized the preparation of the feasibility report uh about a month ago on November 6th the rece we received feasibility report and called the public hearing and tonight is again the first of those two hearings with the project we will do two things Ipava Avenue will do pavement reclamation that's grinding the existing pavement and then creating a new bitumous surface with that we take the opportunity to replace any curb that is structurally deficient uh on Indiana Avenue that has a little bit higher oci we'll do a pavement preservation project which is basically taking off a little bit of that bitumous surface and then replacing it with brand new we'll also take an opportunity to address some drainage issues as well if there's some catch basins that have some inflow infiltration or any other minor repairs with the reclamation project only when we're uh digging and excavating within the roadway also take that opportunity to improve our utility system so as we do each year we'll work on the water distribution system by putting in corrosion protection and making any minor adjustment to any gate valves and hydrants and then we'll also do the same with any sanitary sewer manholes project financing for city project 24-3 is listed in front of you uh it's uh funding sources are combined with property taxes assessments water operating fund sanitary sewer fund operating fund and Trail improvement fund for estimated total project cost about 2.25 million city does have an existing policy for roadway rehabilitation projects uh properties that are benefiting from the improvements are assessed in this particular case uh we do that only for the pavement reclamation project so that's at Ipava Avenue uh the uh rehabilitation along Indiana Avenue is not assessed so this uh public hearing will only be for Ipava Avenue uh the street and storm sewer project costs are assessed at 40% and the utilities and the trail improvements are not assessed for our policy we assess on a per unit basis for single family homes and then commercial industrial institutional land uses we assess those on a per foot basis uh those lots that are on the corner are only assessed once and that's based upon a number of criteria in this particular case this project we have only one assessed parcel located at the southeast corner of Ipava Avenue on 185th Street that's uh Century Middle School the feasibility report identified a street and storm sewer assessment estimated cost at $436 per foot however the final assessment amounts will be actually calculated based upon the as-bid construction costs that we will have better information on next uh or this in a couple months uh the assessments will be considered at a second public hearing that's the assessment hearing tentatively scheduled for April 3rd 2024 so just a summary of where we at tonight it is a public hearing following this presentation uh and then uh the council will have the opportunity to order the project improvements that does require a 4/5 vote uh if that moves forward we will target opening bids and computing assessments at the end of February we'll deare declare cost and set a second date for that public hearing in March and then if all everything goes well we'll schedule that we'll have that public hearing and then award a construction contract in the first meeting in April with construction scheduled to begin spring summer and complete in the fall with that I stand for any questions. [36:34] **Mayor Luke Hellier**: Okay any questions or comments? Joshua. [36:36] **Councilmember Joshua Lee**: I have one question about Indiana Avenue um I have had concerns about the trails on Indiana or will that be a part of the reconstruction project is repaving some of those adjacent trails? [36:40] **City Engineer Zach Johnson**: Yeah we're working with the uh currently we're working with the parks department to take a look at those needs and I can follow up with you afterwards. [36:47] **Councilmember Joshua Lee**: Good thank you. [36:48] **Mayor Luke Hellier**: This is a public hearing and so I'll now open that if there's any public comment about project you can come on up. [37:11] **Unidentified Resident**: I'm just curious if what he proposed if that's in the 2024 budget? [37:17] **City Engineer Zach Johnson**: Yes right yes it is okay all right so that's part of the the street improvements okay so it's already budgeted. [37:23] **Unidentified Resident**: Okay. [37:25] **City Administrator Justin Miller**: Uh yes mayor in response to the question this is in the in the proposed budget. [37:32] **Mayor Luke Hellier**: Okay very good um any further comment? Doesn't look like that I'll take a motion to close the public hearing. [37:39] **Councilmember John Bermel**: I move to close the public hearing. [37:41] **Mayor Luke Hellier**: Is there a second? [37:42] **Councilmember Dan Wolter**: Second. [37:43] **Mayor Luke Hellier**: All in favor close in public hearing say I. [37:45] **Councilmembers**: I, I, I. [37:47] **Mayor Luke Hellier**: It's closed any further comments about the project? If not I will take a motion. [37:54] **Councilmember Joshua Lee**: Move to approve a resolution ordering the improvements and authorizing the preparation of plans and specifications for Ipaba Avenue and Indiana Avenue improvements city project 24-3. [38:12] **Mayor Luke Hellier**: Okay is there a second? [38:13] **Councilmember John Bermel**: Second. [38:15] **Mayor Luke Hellier**: Okay very good with that I'll take sorry any further discussion? Okay and with that I'll take a roll call please. [38:23] **City Clerk Ann Orlofsky**: Bermel? **Councilmember John Bermel**: Aye. **City Clerk Ann Orlofsky**: Wolter? **Councilmember Dan Wolter**: Aye. **City Clerk Ann Orlofsky**: Lee? **Councilmember Joshua Lee**: Aye. **City Clerk Ann Orlofsky**: Volk? **Councilmember Michelle Volk**: Aye. **City Clerk Ann Orlofsky**: Hellier? **Mayor Luke Hellier**: Aye. [38:32] **Mayor Luke Hellier**: Very good motion prevails we'll now move on to item 8 and unfinished and new business don't believe there's any and then moving on to announcements our next uh work session is uh next week on December 11th so we moved that up because it would have fallen on Christmas day our next regular uh meeting is December 18th here at City Hall any other announcements? Okay very good I'll take a motion to adjourn. [38:55] **Councilmember Joshua Lee**: So moved. [38:56] **Councilmember Michelle Volk**: Second. [38:57] **Mayor Luke Hellier**: All those in favor say I. [39:00] **Councilmembers**: I, I, I. [39:01] **Mayor Luke Hellier**: We're adjourned. [Music]